Salary Certificate Generator.
A salary certificate is a letter from an employer confirming that a person works there, in what role, since when and on what monthly salary. Enter those details and this tool drafts the certificate with a salary break-up, gross and net pay and the amount in words, ready to print on letterhead and sign.
Use figures from payroll so the certificate matches the salary slips. Print on company letterhead, sign and stamp. Nothing you type leaves your browser.
Salary Certificate Generator is a free online tool from Neweb (neweb.ai) for small businesses, with no sign-up. A salary certificate is a letter from an employer confirming that a person works there, in what role, since when and on what monthly salary. Enter those details and this tool drafts the certificate with a salary break-up, gross and net pay and the amount in words, ready to print on letterhead and sign.
| Cost | Free, no account, no sign-up |
|---|---|
| Built for | small businesses, freelancers and sole proprietors |
| Made by | Neweb, the AI website builder and online presence manager (free plan; paid plans from $9/month billed yearly) |
Facts checked October 2026.
What you'll get.
A real example of what this tool produces. Run it above with your own inputs.
Banks, landlords, embassies and credit card issuers often want more than payslips: they want the employer to state in writing that the person works there and what they earn. That statement is the salary certificate. It is a short letter on company letterhead giving the employee name, designation, date of joining, employment status and the current monthly salary, signed by someone authorised to speak for the company.
This generator is built for the business issuing the certificate, which for a small company usually means the owner or whoever runs payroll. Fill in the form, preview the letter, then print it on letterhead or save it as a PDF. It works in rupees, dollars, dirhams, pounds and a dozen other currencies, and writes the gross salary in words. For Indian rupees it uses lakh and crore.
The tool is free, needs no sign-up and runs in your browser. It comes from Neweb, the AI website builder for small businesses, which has a free plan and paid plans from $9/month billed yearly ($19 month-to-month). If your business still has no website for the bank or a new hire to look up, that is the part Neweb builds.
How to use the salary certificate generator
Enter the company name and address. They form the letterhead block; leave the address blank if you print on pre-printed stationery.
Add the employee name, designation, department, employment status and date of joining exactly as they appear in the HR file.
Pick the currency and enter the monthly basic salary, allowances and total deductions from the latest payroll run.
Add the purpose and, if the bank or embassy asked for it, who the certificate is addressed to.
Enter the signatory, then Preview, Print / save as PDF, sign and stamp.
Why this matters for your business
It is a routine request you should answer quickly. A loan, visa or rental application usually stalls until the certificate arrives. Having a standard format means an owner can issue one in five minutes instead of drafting a letter from scratch each time.
Consistency protects the company. A fixed format that states only payroll facts, with a line saying the company is not a guarantor, keeps you clear of disputes if the employee later defaults on a loan.
When to use a salary certificate
Use it when a third party needs the employer to confirm income: home, car and personal loans, credit cards, visa applications, rental agreements and school admissions. Use a salary slip for the monthly pay record, and an experience letter once the person has left. A salary certificate is for a current employee.
Tips for better results
- Take the figures from the latest processed payroll, not from the offer letter, so the certificate matches the payslips the bank will also see.
- If the recipient wants annual figures or the last three months, add the payslips as attachments rather than crowding the letter.
- Give every certificate a reference number and keep a copy; lenders sometimes call to verify it.
- Do not state anything you cannot confirm, such as expected increments or guaranteed bonuses.
- Ask the employee who the letter should be addressed to. Some embassies and banks reject a generic heading.
Example
A real-world walkthrough
Neha Kulkarni, an Operations Executive at Brightline Logistics in Ahmedabad, is applying for a home loan and the bank asks for a salary certificate. The HR manager, Anita Desai, opens the generator and enters the company details, Neha as a permanent employee who joined on 3 June 2024, and her monthly figures from October payroll: basic ₹30,000, HRA ₹12,000, other allowances ₹8,000 and deductions of ₹3,800.
The preview shows a gross monthly salary of ₹50,000.00, written as Rupees Fifty Thousand Only, a net of ₹46,200.00 and an annual gross of ₹6,00,000.00, with the purpose line "a home loan application". Anita prints it on letterhead, signs, stamps and hands it over the same day.
Frequently asked questions
What is a salary certificate?
It is a letter issued by an employer confirming that a named person is employed with the company, their designation and date of joining, and their current salary, usually with a break-up into basic pay, allowances and deductions. It is signed by an authorised person and normally carries the company seal. Banks, embassies and landlords use it as proof of income.
Who can issue a salary certificate?
Only the employer. In a larger company that is HR or payroll; in a small business it is the owner, a partner or a director. An employee cannot issue one for themselves, and a certificate with a signature or seal used without authority is a forged document. This tool only formats the letter. It becomes valid when the employer signs it.
What is the difference between a salary certificate and a salary slip?
A salary slip is the monthly record of what was paid, with every earning and deduction for that month. A salary certificate is a one-off letter that summarises the current salary and confirms employment, written for a third party such as a bank. Most lenders ask for both: the certificate plus the last three payslips.
What should a salary certificate include?
The company name and address, a date and reference number, the employee name and designation, the date of joining, employment status, the monthly salary break-up with gross and net figures, the purpose if one was requested, and the name, title and signature of the person issuing it. The generator includes each of these and adds the gross salary in words.
Can I make a salary certificate for myself to get a loan?
No. A salary certificate has to come from your employer, and lenders routinely call the company to check. Submitting a certificate you created yourself, or one with figures that do not match payroll, is fraud and can lead to the loan being recalled and criminal charges. If you are self-employed, banks ask for tax returns and bank statements instead.
Does this tool store salary details?
No. The certificate is built in your browser and nothing you enter is uploaded or saved. Save the PDF to the employee file yourself so you can confirm it if the bank calls.
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