Salary Slip Generator.

A standard Indian salary slip should show the employee name and identification detail, the company name, and the pay period it covers, followed by a clear breakup of earnings and deductions. On the earnings side, the common components are basic pay, house rent allowance, conveyance or transport allowance, and a special or other allowance that absorbs the rest of the compensation package. On the deductions side, the usual entries are Provident Fund, professional tax where applicable in your state, and TDS if any income tax is being withheld at source. The slip should total both sides clearly, gross earnings and total deductions, and end with the net pay, the actual amount credited to the employee bank account. This tool covers exactly this structure, letting you fill in each field and generating a clean, itemised PDF that an employee can use for loan applications, visa processing, or simply as their own record of pay.

There is no single legal fraction, but a common convention in Indian payroll is to set basic pay at roughly 40 to 50 percent of the total gross salary, with the remainder split across HRA and other allowances. Basic pay matters beyond just being a line item because several other calculations key off it: Provident Fund contributions are typically calculated on basic pay (often basic plus dearness allowance), gratuity payouts under the Payment of Gratuity Act use the last drawn basic salary plus dearness allowance, and HRA exemption calculations for tax purposes are also tied to basic pay as a percentage. Because of this, businesses sometimes structure a lower basic pay to reduce statutory contributions, but doing so too aggressively can attract scrutiny during a PF or labour inspection and also lowers the employee eventual gratuity and PF corpus. A reasonable, consistent basic-to-gross ratio, applied uniformly across your team, is the safer and more defensible approach.

Not always, but it is very common for salaried employees in India because it directly reduces the employee taxable income under the old tax regime when they pay rent and claim the exemption. HRA is typically structured as a percentage of basic pay, commonly 40 to 50 percent depending on whether the employee lives in a metro city, since the tax exemption formula treats metro and non-metro cities differently. If an employee owns their home and pays no rent, HRA can still be paid as part of the salary structure, it simply becomes fully taxable in their hands since no exemption applies without an actual rent payment and a corresponding rent receipt. Many small businesses include an HRA component by default in every salary structure because it is standard practice and gives employees who do pay rent the option to save tax, while employees who do not pay rent simply see it added to their taxable income instead.

The most common statutory deductions are Provident Fund, which is generally mandatory once an establishment crosses the twenty-employee threshold under the EPF Act, and professional tax, which is a state-level tax that applies in many but not all Indian states, with rates and slabs varying by state government. Income tax deducted at source, TDS, is deducted based on the employee estimated annual tax liability once their income crosses the basic exemption threshold, and is adjusted through the year as their declared investments and deductions are confirmed. Businesses below the PF threshold, or in states with no professional tax, may legitimately show zero for those lines, which this tool supports by simply leaving those fields blank or at zero. Beyond these statutory items, some employers also deduct for benefits like group insurance premiums or loan recoveries, which you can capture in the TDS or other deductions field provided in this tool.

Yes, there is nothing that ties this tool to the current calendar month. Simply set the pay period field to whichever month you need, for example March 2026 or December 2025, and fill in the earnings and deductions that actually applied for that specific month for that employee. This is useful when an employee needs a payslip for a past period for a loan application, a visa interview, or their own tax filing, and you did not generate one at the time. Because each payslip is generated fresh from whatever numbers you enter, you are responsible for using the figures that were actually paid in that period rather than the current month figures, so keep your own payroll register or bank statements handy to pull the correct historical numbers before you fill in the tool.

No, this tool does not calculate these statutory amounts for you; you enter the PF, professional tax and TDS figures directly, and the tool simply totals them along with your earnings into the final net pay. This is a deliberate design choice because PF contribution rates, professional tax slabs, and TDS liability all depend on rules that vary by state, by employee income level, by the employee declared tax regime, and by specific exemptions the employee has claimed, which is beyond what a generic payslip template can safely assume. For an accurate PF figure, apply your usual 12 percent of basic pay or basic-plus-DA convention; for professional tax, check your state slab; and for TDS, use the figure from your payroll software or accountant based on the employee projected annual tax. Once you have those numbers, this tool handles the formatting, the totals and the clean PDF output.

No, all the data you enter, the company name, employee details, earnings and deductions, stays entirely within your browser and is used only to render the PDF locally using the jsPDF library. Nothing is uploaded to us or to any third-party server, there is no account, login or saved history, and the only network request involved is fetching the jsPDF library file itself from a content delivery network, which carries no employee information. This matters because payslips contain sensitive personal and financial data, an employee name, salary figures and deduction amounts, and keeping that entirely on-device means there is no copy sitting on an external server that could be exposed. Once you close the tab or refresh the page, the data you entered is gone unless you have already downloaded the PDF, so save each payslip file to your own records as you generate it.