Experience Letter Generator.

A standard Indian experience letter is on company letterhead and carries a date and reference number, the heading To Whomsoever It May Concern, the full name of the employee, the designation held at the time of leaving, the department if relevant, the exact dates of joining and leaving, the nature of employment such as full-time or contract, a brief statement of responsibilities, a line on conduct and performance, a closing wish, and the signature, name and designation of the authorised signatory with the company seal. It should not mention salary, reasons for leaving or disciplinary matters. The generator follows this structure and computes the tenure from the two dates so that the letter and the employee records agree.

A relieving letter confirms that the employee has resigned, that the resignation was accepted, that the person was relieved of duties on a specific date and that there are no dues outstanding; it is addressed to the employee and proves a clean exit. An experience letter certifies the period, role and conduct of employment and is addressed to whomsoever it may concern, so that a future employer, bank or visa officer can rely on it. Most companies issue both on the last working day. A new employer typically asks for the relieving letter to confirm that you are free to join and the experience letter to verify your work history. This site has a separate relieving letter generator for the first document.

There is no single central law that uses the words experience letter, but the Industrial Employment (Standing Orders) Act model standing orders entitle a workman to a service certificate on leaving, and many state Shops and Establishments Acts and rules contain a similar provision for employees of shops, offices and commercial establishments. Courts and labour authorities have consistently treated withholding of a service certificate as an unfair practice. In practice, almost every employer issues one on request once the notice period is served and company property is returned. If an employer refuses, the employee can write a formal request and, failing that, approach the labour commissioner of the state.

Yes, but it is then usually called an employment certificate or a bona fide certificate and states that the person is currently employed since a certain date in a certain role, without a last working day. Employees ask for it for visa applications, bank loans, rental agreements or admission to part-time courses. The generator is built around the exit case with a last working day; for a current employee, enter today as the last working day and edit the copied text to say currently employed, or ask HR for the bona fide format.

An experience letter should not be used to signal a negative opinion. If the separation was for performance or conduct reasons, the safest practice is to state the facts of employment, dates and designation, and either use a neutral line that conduct was satisfactory or omit the conduct line altogether, which the generator allows. Negative remarks in a letter that the employee will show to future employers can expose the company to a defamation claim and rarely serve any purpose. Any disciplinary record stays in the internal file and is shared only if a verification agency asks a specific lawful question.

There is no statutory requirement, but a seal or rubber stamp alongside the signature is expected by most Indian employers, banks and verification agencies, and letters without one are sometimes questioned. Proprietorships and partnerships use a rubber stamp with the firm name; companies use the common seal or a round stamp. If the letter is sent as a PDF by email, a scanned signature and stamp are generally accepted, and a digital signature certificate is stronger still. Print the generated letter on letterhead, sign in ink, stamp it, and keep a scanned copy with the employee file.

State the last designation held in the designation field, since that is what the employee will be asked about, and mention earlier roles in the responsibilities line, for example "joined as Fitness Trainer and was promoted to Senior Fitness Trainer in April 2026, responsible for personal training and group classes". If the career history is long, some companies attach an annexure listing each role with dates. The letter should always match the designations in the appointment and promotion letters in the file, because verification agencies compare them.

No. The company and employee details are used only in your browser to render the preview, the print view and the copied text; nothing is uploaded, saved or logged. Keep your own copy by saving the PDF into the employee folder with the reference number in the file name, so that you can confirm it quickly when a future employer or background verification agency calls.