Donation Receipt Generator.
A donation receipt is a written acknowledgement that a nonprofit gives a donor, confirming what was given and when. Enter your organisation, the donor and the gift, choose the goods-or-services statement, and this tool produces a receipt you can print or save as a PDF on A4 or US Letter.
Runs in your browser; nothing is uploaded. Choose A4 or US Letter in the print dialog. General template, not legal or tax advice: receipt rules differ by country, and some require official wording or formats this tool does not produce.
Sending this to a customer? Give them a website to find you on next time, with your services and contact details.
Start freeDonation Receipt Generator is a free online tool from Neweb (neweb.ai) for small businesses, with no sign-up. A donation receipt is a written acknowledgement that a nonprofit gives a donor, confirming what was given and when. Enter your organisation, the donor and the gift, choose the goods-or-services statement, and this tool produces a receipt you can print or save as a PDF on A4 or US Letter.
| Cost | Free, no account, no sign-up |
|---|---|
| Built for | small businesses, freelancers and sole proprietors |
| Made by | Neweb, the AI website builder and online presence manager (free plan; paid plans from $9/month billed yearly) |
Facts checked October 2026.
What you'll get.
A real example of what this tool produces. Run it above with your own inputs.
Donors expect a thank-you, and in many countries they also need a written record from the organisation before they can claim a gift on their tax return. A donation receipt does both jobs. It names the organisation and the donor, says what was given and when, and states whether the donor got anything in return.
This generator is written for the organisation issuing the receipt: a charity, nonprofit, school, club or place of worship. It handles gifts of money and non-cash gifts, lets you record your tax ID or registration number, and adds one of three goods-or-services statements. For a non-cash gift it describes the items without putting a value on them. Every receipt says plainly who issued it and that it is not a bank or payment confirmation.
The tool is free, needs no sign-up and runs in your browser, so nothing you type is uploaded. It comes from Neweb, the AI website builder for small businesses, which has a free plan and paid plans from $9/month billed yearly ($19 month-to-month). Donors usually look an organisation up before they give, so a clear website with your registration details helps as much as the receipt.
How to use the donation receipt generator
Enter your organisation name, address and tax ID or registration number, plus a tax status statement in your own words if you use one.
Add the donor’s name and, if you have it, their address.
Give the receipt a number, the date you are issuing it and the date of the donation.
Choose money and enter the amount and currency, or choose non-cash and describe the items.
Choose the goods or services statement. If the donor received something, describe it and enter a good-faith estimate of its value.
Add the signatory, click Preview receipt, then Print / save as PDF and send it to the donor.
Why this matters for your business
It is part of looking after donors. A prompt, accurate receipt tells the donor the gift arrived and was recorded, which is one of the simplest ways to earn the next one.
It is your record too. Numbered receipts that match your bank deposits make your books easier to reconcile and your accounts easier to examine.
What the United States IRS says an acknowledgement must contain
As of November 2026, the IRS page on written acknowledgments for charitable contributions lists what the written acknowledgment required to substantiate a charitable contribution of $250 or more must contain:
- the name of the organization;
- the amount of a cash contribution;
- a description (but not the value) of a non-cash contribution;
- a statement that no goods or services were provided by the organization, if that is the case;
- a description and good-faith estimate of the value of any goods or services the organization provided in return; and
- a statement that the goods or services consisted entirely of intangible religious benefits, if that was the case.
The receipt this tool produces has a field for each of those elements. Separately, the IRS page on quid pro quo contributions says, as of November 2026, that an organization must give a written disclosure statement to a donor who makes a payment of more than $75 partly as a contribution and partly for goods or services, telling the donor that the deductible amount is limited and giving a good-faith estimate of the value of what they received. Read both pages, and IRS Publication 1771 which they link to, for the full rules; this page is a summary, not tax advice.
Outside the United States
Other countries have their own rules, and some require specific wording, declarations or official receipt formats that this general template does not produce. Use this tool for a clear acknowledgement and check with your tax authority, charity regulator or accountant about what a receipt must contain where you operate.
What to include, and why
- Organisation name, address and registration. So the donor and their tax adviser can identify who received the gift.
- Donor name. The receipt belongs to one donor and one gift.
- Date of the donation. It decides which tax year the gift falls in.
- Amount, or a description of non-cash items. Describe goods; leave valuing them to the donor.
- Goods or services statement. Whether the donor got something back changes how the gift is treated.
- A receipt number and signature. For your own records and for credibility.
Tips for better results
- Issue the receipt soon after the gift, while the details are fresh, and send year-end summaries if your donors expect them.
- Number receipts in sequence and keep a copy of each one with your accounting records.
- For non-cash gifts, describe the items and their condition accurately and do not state a value.
- If donors received something at an event, such as a meal or tickets, record a realistic estimate of its value.
- Issue receipts only for gifts you have actually received and can match to a deposit or an item.
Example
A real-world walkthrough
Riverside Community Food Bank receives a $500 cheque from Margaret Ellis on 5 November 2026. The treasurer enters the organisation’s details and tax ID, Margaret’s name, receipt number DR-2026-0231, the amount and "cheque", and leaves the goods-or-services option at "None".
The receipt shows a monetary contribution of $500.00 received on 5 November 2026 and the statement "No goods or services were provided by Riverside Community Food Bank in exchange for this contribution." Had Margaret bought two $40 dinner tickets as part of a $500 gift, the treasurer would choose "Some", describe the tickets and enter 80, and the receipt would also show the amount received less that value: $420.00.
Frequently asked questions
What should a donation receipt include?
The organisation’s name and contact details, its tax ID or registration number, the donor’s name, the date of the donation, the amount of money given or a description of non-cash items, and a statement of whether the donor received any goods or services in return. A receipt number, the date issued and a signature make it easier to file. For US charities, as of November 2026 the IRS lists the required elements for acknowledging contributions of $250 or more.
Does a nonprofit have to give a receipt for every donation?
It depends on the country and the size and type of gift. Many organisations acknowledge every gift as good practice. Some rules apply only above a threshold or only when the donor receives something in return. Check the rules that apply to your organisation; this tool is a general template and not legal or tax advice.
Should the receipt state the value of donated goods?
For non-cash gifts this tool describes the items and does not state a value. The IRS guidance for US acknowledgments, as of November 2026, asks for a description but not the value of a non-cash contribution. In general, valuing donated goods is the donor’s responsibility, and other countries may have different rules.
What is a goods-or-services statement?
It is the sentence that says whether the organisation gave the donor anything in exchange for the gift, such as a meal, tickets or merchandise. If nothing was given, the receipt says so. If something was, the receipt describes it and gives a good-faith estimate of its value. If the only benefit was an intangible religious one, the receipt says that instead.
Does this receipt make a donation tax-deductible?
No. A receipt records a gift; it does not decide its tax treatment. Whether a donation can be claimed depends on the status of the organisation, the donor’s circumstances and the tax law of the country concerned. Donors should ask a tax adviser.
Can a donor create their own donation receipt with this?
No. A donation receipt has to come from the organisation that received the gift. A receipt written by the donor, or for a gift that was never made, is not valid and using one to claim a tax benefit is fraud. If you are a donor and have not received a receipt, ask the organisation to issue one.
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