Quotation Generator.

A quotation is an estimate of cost you send before work begins or before a sale is confirmed, and it is not a demand for payment or a legal tax document, whereas an invoice, particularly a GST tax invoice, is issued after a supply of goods or services has actually taken place and is the formal document that demands payment and, where applicable, carries the tax details your buyer needs for input tax credit. A quotation typically includes a validity period, since prices can change, while an invoice reflects a completed or confirmed transaction and generally cannot be casually revised once issued, since it has tax and accounting implications. Many businesses follow the same natural sequence this tool supports: send a quotation to win the work or the sale, and once the client accepts, raise the actual invoice, ideally using a dedicated GST-compliant invoice generator, for the confirmed amount. Treating the two as separate documents with separate numbering keeps your sales pipeline and your tax records clean and easy to reconcile.

A quotation, by itself, is generally understood as a non-binding estimate rather than a firm contractual offer, particularly when it clearly states a validity period and describes itself as an estimate, which is why this tool prints estimate, not a tax invoice directly on the generated PDF. That said, once a client formally accepts a quotation, for example by replying in writing to confirm they agree to the price and scope, it can start to form the basis of an agreement between the two parties, especially if work then begins on the strength of that acceptance. The exact legal weight of any quotation depends on the specific wording used, the conduct of both parties afterward, and the nature of your business relationship, so for larger or higher-risk projects, it is sensible to follow up an accepted quotation with a short written agreement or purchase order that explicitly confirms scope, price, and payment terms, rather than relying on the quotation document alone to carry full contractual weight.

It is common and often clearer to include an estimated tax figure on a quotation so the client sees an all-in expected cost upfront, rather than being surprised by tax only when the final invoice arrives, which is why this tool includes an optional tax rate field you can apply to the subtotal. That said, the tax shown on a quotation is only an estimate for planning purposes, and the actual, legally applicable GST amount and split, CGST plus SGST for an intra-state supply or IGST for an inter-state supply, gets finalised only on the actual tax invoice once the transaction is confirmed and completed. If you are not yet certain about the exact GST treatment for a particular deal, for example because the buyer location or GST registration status is still being confirmed, it is reasonable to leave the tax field blank or at zero on the quotation and clarify to the client that tax will be added as applicable on the final invoice, which avoids committing to a specific tax figure before all the details are settled.

There is no fixed legal rule, and the right validity period depends on how quickly your costs, material prices or capacity can change, but a common range for small businesses and service providers is anywhere from 7 to 30 days from the date the quotation is issued. A shorter validity, closer to a week, makes sense if you are quoting on materials or services with volatile input costs, since a longer commitment risks you having to honour a price that no longer reflects your actual cost. A longer validity, closer to a month, works well for stable service pricing where costs rarely shift, and gives a client more breathing room to make a decision without needing a fresh quote. Whatever period you choose, stating it explicitly on the document, which this tool does automatically using the valid until date you set, avoids the awkward situation of a client trying to hold you to a quote well after your costs or availability have changed.

This tool does not automatically convert a quotation into an invoice, since the two serve different purposes and often need slightly different details, an invoice, for instance, typically needs your GSTIN, the buyer GSTIN if applicable, and an HSN or SAC code per line item for tax compliance, none of which are strictly required on a simple estimate. However, the practical workflow is straightforward: once your client accepts a quotation generated here, open our dedicated GST invoice generator and re-enter the same line items, descriptions, quantities and rates, along with the additional GST-specific details it requires, seller and buyer GSTIN, state, and HSN codes, to produce a fully compliant tax invoice. Keeping the quotation and the invoice as two separate documents, generated from two purpose-built tools, keeps your quoting process light and fast while still giving you a proper Rule 46 compliant invoice once the sale is actually confirmed.

This tool is built specifically for Indian rupee amounts, and the generated PDF labels all figures with the Rs symbol and formats numbers in the Indian numbering style with commas for thousands and lakhs, so it is not designed to natively output a quotation in US dollars, euros or any other foreign currency. If you occasionally need to quote an international client in a foreign currency, a practical workaround is to prepare the quotation in rupees here for your own internal reference and cost planning, then manually convert and relabel the final figure before sending it abroad, or use a separate document for foreign currency quotes where the currency symbol and formatting can be set correctly. For the vast majority of Indian small businesses quoting domestic clients in rupees, which is the primary use case this tool is built for, the Indian rupee formatting and layout work exactly as expected without any adjustment needed.

No, every part of this tool, from the line item calculations to the final PDF generation, runs entirely within your own browser using JavaScript on the page and the jsPDF library, and none of your business name, client details, line items or amounts are transmitted to us or to any third party. There is no account, login or saved history, so you can enter real client names and pricing freely without any privacy concern, and the PDF generates instantly on your device without any network round trip for your data. The only network request involved is loading the jsPDF and autoTable library files themselves from a content delivery network, which carry no quotation content at all. Once you close the tab or refresh the page, the details you entered are gone unless you have already downloaded the PDF, so save each quotation to your own records or client folder as you generate it.