Invoice Generator.
Enter who is billing whom, the line items, your currency and your tax rate, and this tool produces a clean invoice with totals, amount in words and payment details that you can print or save as a PDF, entirely in your browser.
Everything runs in your browser; nothing is uploaded or stored. Set the tax rate to 0 if you are not registered for VAT, GST or sales tax. The tax label and rate are yours to set, so check your own country rules.
Invoice Generator is a free online tool from Neweb (neweb.ai) for small businesses, with no sign-up. Enter who is billing whom, the line items, your currency and your tax rate, and this tool produces a clean invoice with totals, amount in words and payment details that you can print or save as a PDF, entirely in your browser.
| Cost | Free, no account, no watermark |
|---|---|
| Built for | small businesses, freelancers and sole proprietors |
| Made by | Neweb, the AI website builder and online presence manager (free plan; paid plans from $9/month billed yearly) |
Facts checked October 2026.
What you'll get.
A real example of what this tool produces. Run it above with your own inputs.
An invoice is the document that turns finished work into money owed. Whether you are a freelancer in Toronto, a plumber in Manchester, a design studio in Singapore or a tutor in Pune, the client needs the same things on paper: who is billing, who is paying, what was delivered, how much it costs, how much tax applies, and how and when to pay. This generator produces exactly that, in the currency you choose, without an account, a watermark or a monthly subscription.
Pick from USD, GBP, EUR, CAD, AUD, NZD, SGD, AED, INR and several other currencies. Set your own tax label and rate, so the same tool works for UK VAT at 20 percent, Australian GST at 10 percent, a US state sales tax at whatever combined rate applies to you, or no tax at all if you are below your country's registration threshold. Add a discount, your bank or PayPal details and any terms, then print to PDF from the browser.
The tool is one of the free utilities from Neweb, the AI website builder for small businesses (free plan, paid plans from $9/month billed yearly, $19 month-to-month). If you want invoices that number themselves and sit next to your website, bookings and payments, that is what the paid product does; this page just gets today's invoice out of the door.
How to use the invoice generator
Fill in your business name, address and contact, and your tax ID if you have one (VAT number, EIN, ABN, GSTIN or similar). Many business clients will not pay an invoice without it.
Enter the client name and address, a unique invoice number, the date and how many days the client has to pay.
Choose the currency, then type a tax label (VAT, GST, Sales tax) and the rate. Leave the rate at 0 if you do not charge tax.
Add line items with a description, quantity and unit price. The amount, subtotal, tax and total are calculated for you.
Add payment details and notes, click Preview to check it, then Print / save as PDF and email the PDF to the client.
Why this matters for your business
Clear invoices get paid faster. Research on late payment across the UK, US and Australia consistently points to the same avoidable causes: missing purchase order references, unclear due dates and no payment instructions. A complete invoice removes every excuse.
Tax authorities expect certain fields. VAT invoices in the UK and EU must show the supplier's VAT number, the tax rate and the tax amount; GST invoices in Australia, New Zealand and Singapore have similar rules; US sales tax must be shown separately where it is charged. This layout covers those common requirements, but check your own authority's list.
Consistent numbering keeps your books clean. A sequential, never-reused invoice number is the first thing an accountant or auditor looks for. Use one series per year, such as INV-2026-0001, and never leave gaps.
Tips for better results
- Put the client purchase order number in the notes line if they gave you one; large companies route invoices by PO and a missing PO is the most common reason for a 30-day delay.
- Invoice in the currency your contract named. If you price in USD but the client pays in EUR, say which side bears the conversion cost in the notes.
- For cross-border services inside the EU, a reverse-charge note ("VAT reverse charge, Article 196 of Directive 2006/112/EC") replaces the tax line; set the rate to 0 and add the note.
- Keep due dates realistic: 14 days is common for freelancers, 30 days for business-to-business work; "due on receipt" suits small one-off jobs.
- Save the PDF with the invoice number and client name in the file name so you can find it in a year.
- Pair this tool with the receipt generator to acknowledge payment, and the invoice number generator for a numbering series.
Example
A real-world walkthrough
Harbor Lane Studio, a two-person web design business in Bristol, finishes a redesign for Greenway Dental. The studio is VAT registered, so it sets the currency to GBP, the tax label to VAT and the rate to 20. It adds two lines: website redesign at £2,000 and copywriting at £400.
The invoice shows a subtotal of £2,400.00, VAT of £480.00 and a total of £2,880.00, with the amount in words, the studio's VAT number, 14-day terms and bank details. It saves the PDF as INV-2026-0042-Greenway.pdf and emails it. The whole process takes under three minutes.
Frequently asked questions
Is this invoice generator really free and does it add a watermark?
Yes, it is free, and no, there is no watermark, account or limit on how many invoices you create. The invoice renders in your browser and the PDF is produced by your browser's own print dialog, so nothing is uploaded to a server. The only mention of Neweb is a single line in the small footer text, which you can remove by editing the PDF or by using the preview as a template in your own editor.
Which currencies does the tool support?
USD, GBP, EUR, CAD, AUD, NZD, SGD, AED, INR, ZAR, NGN, KES, PHP, MYR, PKR and BDT. The currency sets the symbol, the number grouping and the words used for the amount in words (for example Pounds and Pence, or Dirhams and Fils). If your currency is missing, pick the closest match and edit the symbol in the PDF, or contact Neweb to request it.
How do I handle VAT, GST or sales tax on the invoice?
Type the label your country uses (VAT, GST, Sales tax, HST) and the percentage that applies to you, and the tool calculates the tax on the subtotal after any discount and adds it to the total. The footer states the rate charged. If you are not registered, leave the rate at 0 and the footer will say no tax has been charged. Rates and registration thresholds vary by country and change over time, so confirm yours with your tax authority or accountant.
What must a legally valid invoice contain?
Most countries require, at minimum: the word Invoice, a unique sequential number, the issue date, the supplier's name, address and tax registration number, the customer's name and address, a description of the goods or services, the quantity and unit price, the tax rate and amount where tax applies, and the total. Some countries also require the date of supply or the customer's tax number for business-to-business sales. This tool includes fields for all of these; the exact rules depend on where you are registered.
Can I use this for a US business that charges sales tax?
Yes. Set the currency to USD, the tax label to Sales tax and the rate to the combined state and local rate for the delivery location. Because US sales tax rates vary by state, county and city, the tool does not guess a rate for you; use the sales tax calculator to work out the combined figure, then enter it here. Businesses that only sell exempt services can leave the rate at 0.
Does the tool save my invoices or client details?
No. Nothing you type leaves your browser, and there is no history once you close the tab, so save the PDF each time. If you need a system that stores clients, numbers invoices automatically and reminds people to pay, that is a job for accounting software or for a platform like Neweb, whose plans start free and go up to $9/month billed yearly for the Starter plan.
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